Insurance, passport and visa

In this chapter you will find information to prepare your trip and your visit to the congress.


The organisers will not accept liability for individual medical, travel or personal insurance. It is highly recommended that all participants carry proper health and travel insurance.

Passport and visa

An identity card is sufficient for participants from EU-member countries. All other participants need a valid passport to enter the European Union.

Visas may be required for participants from some countries. For specific information, please contact the nearest Danish embassy at least six weeks prior to your departure.

Please start the visa application process as early as possible and at least six weeks prior to your departure. The organisers are not to be held responsible for the outcome of your visa application.

Invitation letter for visa applications

International participants may need a letter of invitation from the congress organisers in order to obtain a visa for entry into Denmark. The organisers will not be able to contact or intervene with any Danish embassy or consulate office abroad on your behalf. This procedure is intended to assist participants who need to obtain a visa or permission to attend the 32nd ECNP Congress. It is not an official invitation covering fees and/or any other expenses or financial support from the congress.

When you are registering, please tick the appropriate box that you require an official letter of invitation. Passport number, date and place of issue and expiry date will need to be filled in. You will receive your official letter of invitation automatically by e-mail (as an attachment) within a week after receiving payment. Invitation letters will not be sent by regular mail. If an express delivery is required, the participant shall order a courier at his/her own expense.
The registration fees are refundable should the visa application be denied. All refund requests will have to be received before the congress, by e-mail or fax at: +49 30 305 73 91. No refunds will be made for cancellations received during or after the congress.

If you are part of a group, please make sure you inform your group coordinator that you will require such invitation letter and provide him your passport number and date of birth.